diff --git a/mt-doc-solutions/business-plan.md b/mt-doc-solutions/business-plan.md new file mode 100644 index 0000000..dd725af --- /dev/null +++ b/mt-doc-solutions/business-plan.md @@ -0,0 +1,117 @@ +--- +title: Business Plan +description: +published: true +date: 2024-11-11T05:50:04.235Z +tags: +editor: markdown +dateCreated: 2024-11-11T05:50:04.235Z +--- + +# Business Plan: Document Digitization and Management Solutions + +## Executive Summary + +**Working Business Name:** Montana Document Solutions +**Owner:** Steve Dogiakos +**Location:** Rural area focus, with potential clients in legal, healthcare, government, small businesses, and historical preservation. + +**Business Model:** +This business provides document digitization and document management solutions, focusing on clients in rural and semi-rural areas with unique needs for secure, reliable access to digital records. Our services range from basic scanning and hosting packages to in-network-only local server solutions. Our core mission is to help clients securely transition from paper to digital storage, saving space and improving document accessibility. + +## Business Objectives + +1. Establish a consistent client base among small to medium-sized businesses, local governments, and organizations with large paper archives. +2. Provide high-quality, secure digital document management solutions that meet the specific needs of rural customers. +3. Achieve a sustainable revenue stream, growing by 20% annually, with profitability achieved within the first 12 months. +4. Differentiate our services by offering in-network local server options as an upsell for clients with security concerns or limited internet reliability. + +## Services Offered + +**1. Core Packages** +Three primary tiers of document digitization services are offered to suit different client needs and budgets. + +- **Basic Package (Good):** + - 1,000 pages scanned + - Files delivered on a thumb drive + - 1 year of Paperless-NGX hosting + - **Price:** $500 + +- **Standard Package (Better):** + - 2,500 pages scanned + - Files delivered on a thumb drive and backed up in cloud storage + - OCR for searchable PDFs + - 3 years of Paperless-NGX hosting + - **Price:** $1,250 + +- **Premium Package (Best):** + - 5,000 pages scanned + - Files delivered on thumb drive, cloud backup, and optionally integrated with the client’s network system + - OCR and advanced metadata tagging for easy search and categorization + - 5 years of Paperless-NGX hosting + - Priority scanning and customer support + - **Price:** $2,500 + +**2. Add-On: Local Server Solution** +A compact small-form factor PC preloaded with Paperless-NGX, configured for in-network-only access. + +- **Local Server Add-On Package:** + - Preloaded Paperless-NGX on a secure, local server for in-network access + - On-site installation, staff training, and 1-year support/maintenance + - **Price:** $1,500 (upfront) + optional $500/year for ongoing support + +**3. Additional Services and Upsells** + +- **Document Preparation Services:** $0.10/page (for stapled, clipped, or irregular documents) +- **On-Site Scanning Service:** $75/hour + travel expenses (for clients preferring documents not to leave the premises) +- **File Organization and Metadata Tagging:** $0.15/page (to aid in advanced categorization) +- **Backup Solutions:** Local backups to external drives, priced per drive or as an annual subscription (starts at $250/drive) +- **Emergency Document Recovery Scanning:** Priced per project, based on urgency and scope. + +## Market Analysis + +**Target Market:** +The primary target market includes businesses, healthcare providers, legal firms, local governments, historical societies, and small organizations in rural areas. This segment values document security, reliable access, and cost-effective digitization due to their large volumes of records and limited digital solutions locally available. + +**Competitive Advantage:** +Our unique selling proposition is a localized, secure digitization solution tailored to clients in rural and semi-rural locations. By offering in-network-only server access, we provide a secure alternative to cloud solutions, which may be a concern for clients dealing with sensitive information or limited internet access. + +## Financial Projections and Capital Requirements + +#### Fixed Costs + +1. **Equipment:** $1,500 +2. **Software and Hosting:** $340 +3. **Marketing and Advertising:** $1,500 +4. **Office Supplies:** $350 +5. **Legal and Administrative Fees:** $890 +6. **Utilities:** $1,200 + +**Total Fixed Costs (Year 1): $5,780** + +#### Working Capital and Contingency Fund + +Working capital: $4,500 +Contingency fund: $1,000 + +**Total Startup Capital Needed:** $11,280 + +#### 12-Month Revenue Projection + +| Revenue Stream | Price Per Unit | Monthly Volume | Monthly Revenue | Annual Revenue | +|----------------------------|----------------|----------------|-----------------|----------------| +| Basic Package | $500 | 4 | $2,000 | $24,000 | +| Standard Package | $1,250 | 2 | $2,500 | $30,000 | +| Premium Package | $2,500 | 1 | $2,500 | $30,000 | +| Local Server Add-On | $1,500 | 1 | $1,500 | $18,000 | +| Document Prep Services | $0.10/page | 25,000 pages | $250 | $3,000 | +| On-Site Scanning Service | $75/hour | 10 hours | $750 | $9,000 | +| File Organization Services | $0.15/page | 20,000 pages | $300 | $3,600 | + +**Total Annual Revenue (Year 1):** $117,600 + +--- + +## Conclusion + +This document digitization business plan provides a comprehensive strategy to capture an underserved rural market, emphasizing security, accessibility, and tailored client options. With the combination of high-value product tiers and targeted upsells, the business can grow sustainably and profitably over the next five years.