--- title: Business Plan description: published: true date: 2024-11-11T15:50:52.647Z tags: editor: markdown dateCreated: 2024-11-11T05:50:04.235Z --- # Business Plan: Montana Document Solutions ## Executive Summary **Working Business Name:** Montana Document Solutions **Owner:** Steve Dogiakos **Location:** Rural area focus, with potential clients in legal, healthcare, government, small businesses, and historical preservation. **Business Model:** This business provides document digitization and document management solutions, focusing on clients in rural and semi-rural areas with unique needs for secure, reliable access to digital records. Our services range from basic scanning and hosting packages to in-network-only local server solutions. Our core mission is to help clients securely transition from paper to digital storage, saving space and improving document accessibility. ## Business Objectives 1. Establish a consistent client base among small to medium-sized businesses, local governments, and organizations with large paper archives. 2. Provide high-quality, secure digital document management solutions that meet the specific needs of rural customers. 3. Achieve a sustainable revenue stream, growing by 20% annually, with profitability achieved within the first 12 months. 4. Differentiate our services by offering in-network local server options as an upsell for clients with security concerns or limited internet reliability. ## Services Offered **1. Core Packages** Three primary tiers of document digitization services are offered to suit different client needs and budgets. - **Basic Package (Good):** - 1,000 pages scanned - Files delivered on a thumb drive - 1 year of Paperless-NGX hosting - **Price:** $500 - **Standard Package (Better):** - 2,500 pages scanned - Files delivered on a thumb drive and backed up in cloud storage - OCR for searchable PDFs - 3 years of Paperless-NGX hosting - **Price:** $1,250 - **Premium Package (Best):** - 5,000 pages scanned - Files delivered on thumb drive, cloud backup, and optionally integrated with the client’s network system - OCR and advanced metadata tagging for easy search and categorization - 5 years of Paperless-NGX hosting - Priority scanning and customer support - **Price:** $2,500 **2. "Fit in a Box" Service** - **Description:** Clients fill a USPS Priority Mail Medium or Large box with documents, using a pre-paid shipping label provided by the business. This service offers a flat-rate, all-inclusive price for digitization. - **Medium Box:** Up to 1,000 pages for $150 - **Large Box:** Up to 1,500 pages for $225 - **Benefits:** Ideal for clients with smaller document volumes; easy, predictable pricing; convenient shipping with a pre-paid label. **3. Add-On: Local Server Solution** A compact small-form factor PC preloaded with Paperless-NGX, configured for in-network-only access. - **Local Server Add-On Package:** - Preloaded Paperless-NGX on a secure, local server for in-network access - On-site installation, staff training, and 1-year support/maintenance - **Price:** $1,500 (upfront) + optional $500/year for ongoing support **4. Additional Services and Upsells** - **Document Preparation Services:** $0.10/page (for stapled, clipped, or irregular documents) - **On-Site Scanning Service:** $75/hour + travel expenses (for clients preferring documents not to leave the premises) - **File Organization and Metadata Tagging:** $0.15/page (to aid in advanced categorization) - **Backup Solutions:** Local backups to external drives, priced per drive or as an annual subscription (starts at $250/drive) - **Emergency Document Recovery Scanning:** Priced per project, based on urgency and scope. ## Market Analysis **Target Market:** The primary target market includes businesses, healthcare providers, legal firms, local governments, historical societies, and small organizations in rural areas. This segment values document security, reliable access, and cost-effective digitization due to their large volumes of records and limited digital solutions locally available. **Competitive Advantage:** Our unique selling proposition is a localized, secure digitization solution tailored to clients in rural and semi-rural locations. By offering in-network-only server access and convenient options like the “Fit in a Box” service, we provide a flexible, secure alternative to cloud solutions, catering to the specific needs of rural clients. ## Financial Projections and Capital Requirements #### Fixed Costs 1. **Equipment:** $1,500 2. **Software and Hosting:** $340 3. **Marketing and Advertising:** $1,500 4. **Office Supplies:** $350 5. **Legal and Administrative Fees:** $890 6. **Utilities:** $1,200 **Total Fixed Costs (Year 1): $5,780** #### Working Capital and Contingency Fund Working capital: $4,500 Contingency fund: $1,000 **Total Startup Capital Needed:** $11,280 #### 12-Month Revenue Projection | Revenue Stream | Price Per Unit | Monthly Volume | Monthly Revenue | Annual Revenue | |----------------------------|----------------|----------------|-----------------|----------------| | Basic Package | $500 | 4 | $2,000 | $24,000 | | Standard Package | $1,250 | 2 | $2,500 | $30,000 | | Premium Package | $2,500 | 1 | $2,500 | $30,000 | | Local Server Add-On | $1,500 | 1 | $1,500 | $18,000 | | Document Prep Services | $0.10/page | 25,000 pages | $250 | $3,000 | | On-Site Scanning Service | $75/hour | 10 hours | $750 | $9,000 | | File Organization Services | $0.15/page | 20,000 pages | $300 | $3,600 | | Fit in a Box Service (Med) | $150 | 5 | $750 | $9,000 | | Fit in a Box Service (Lg) | $225 | 3 | $675 | $8,100 | **Total Annual Revenue (Year 1):** $124,700 --- ## Conclusion This document digitization business plan provides a comprehensive strategy to capture an underserved rural market, emphasizing security, accessibility, and tailored client options. The addition of the “Fit in a Box” service enhances our offerings, providing a convenient, entry-level option for smaller digitization projects. With the combination of high-value product tiers and targeted upsells, the business can grow sustainably and profitably over the next five years.