GITBOOK-16: No subject

confidentiality-policy/README.md

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+# Confidentiality Policy
+
+It is the policy of the Montana Dinosaur Center that board members and employees of the Montana Dinosaur Center may not disclose, divulge, or make accessible confidential information belonging to, or obtained through their affiliation with the Montana Dinosaur Center to any person, including relatives, friends, and business and professional associates, other than to persons who have a legitimate need for such information and to whom the Montana Dinosaur has authorized disclosure. Board members and employees shall use confidential information solely for the purpose of performing services as a board member or employee for the Montana Dinosaur Center. This policy is not intended to prevent disclosure where disclosure is required by law.
+
+Board members and employees must exercise good judgment and care at all times to avoid unauthorized or improper disclosures of confidential information. Conversations in public places, such as restaurants, elevators, and airplanes, should be limited to matters that do not pertain to information of a sensitive or confidential nature. 
+
+At the end of a board member’s term in office or upon the termination of an employee’s employment, he or she shall return, at the request of the Montana Dinosaur Center, all documents, papers, and other materials, regardless of medium, that may contain or be derived from confidential information in his or her possession. Confidential information includes, but is not limited to, our donors, supporters, employees, landowners, site locations, site discoveries, marketing processes, as well as our financial information, which includes current and future business plans, our computer and software systems and processes, personnel information, and associated documents.
+
+### Revision History by the TMDC Board 
+
+Initial Confidentiality policy adopted February 15, 2023
+
+\

confidentiality-policy/confidentiality-statement-for-board-and-committee-members.md

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+---
+description: '(Sources: National Council of Nonprofits; Delphi Consultants, Inc.)'
+---
+
+# Confidentiality Statement for Board and Committee Members
+
+It is the policy of the Montana Dinosaur Center that board and committee members of the Montana Dinosaur Center will not disclose confidential information belonging to, or obtained through their affiliation with, the Montana Dinosaur Center to any person, including their relatives, friends, and business and professional associates, unless the Montana Dinosaur Center has authorized disclosure. This policy is not intended to prevent disclosure where disclosure is required by law.
+
+Confidentiality is the preservation of privileged information. Board members and other volunteers are cautioned to demonstrate professionalism, good judgment, and care at all times in handling any information related to the Montana Dinosaur Center to avoid unauthorized or improper disclosures of confidential information.
+
+While board and committee members are expected and encouraged to discuss the organization with one another and targeted publics, they shall not report opinions expressed in meetings, nor shall they report independently on committee action, or engage in any communication that has not been approved by the Executive Director or that would not be supported by board policy, procedures, or decisions.
+
+At the end of the board or committee member’s term or upon his/her retirement, resignation or removal from the Board of Directors or committee, he/she shall return, at the Montana Dinosaur Center’s request, all documents, papers, and other materials, regardless of medium, which may contain or be derived from confidential information, in his/her possession.
+
+It is expected that board and committee members will not use trade secrets, client lists, or other confidential information acquired by virtue of being on the board or committee, even after they complete their service with the Montana Dinosaur Center. 
+
+### Certification
+
+I have read the Montana Dinosaur Center’s complete policy on confidentiality and the Statement of Confidentiality presented above. I agree to abide by the requirements of the policy and this statement and to inform the Board Chair immediately if I believe any violation (unintentional or otherwise) of the policy or this statement has occurred.
+
+Signature \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Name \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Date \_\_\_\_\_\_\_\_\_\_ 
+
+\
+
+
+Approved by the Board of Directors on February 15, 2023
+
+_Attachment: the_ [_Montana Dinosaur Center Full Confidentiality Policy found in the organization’s Policy Book_](../contingency-or-disaster-policy.md)_._
+
+\